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Administrative Assistant English/French for Internal Audit Secretariat

Temps plein

A propos de l'entreprise

Adecco

https://www.adecco.lu/

Adecco Luxembourg, le leader du recrutement, vous aide à trouver votre prochain emploi : travail temporaire et intérim, CDD et CDI.

Description du poste

Do you have a relevant experience (at least 3 years) in Administrative Support? Are you fluent in English and do you have a good understanding of French? Do you have a knowledge/experience with Internal Audit processes and related tasks? Are you interested in working in a European Institution? Please don't hesitate to apply !

Your tasks
Ensure timely and accurate issuance of all Internal Audit reports and communications
Provide quality assurance role on quality and format of IA documents to project professional image of the department. Maintain schedule of forthcoming reports to be issued to identify bottlenecks and/or handover situations
Set and manage priorities and ensure administrative coherence. This includes screening of all incoming documents, preparing responses, ensuring appropriate followup and taking any initiative needed for a particular event
Prepare non-routine correspondence on various topics on behalf of the Director and Heads
Establish, organise and maintain filing systems for easy access and retrieval
Handle and process information of diverse and confidential nature. Distribute and circulate information, report or status updates in order to keep others informed
Serve as primary point of contact and liaison for the Internal Audit department
Provide general research support (using Internet and IT software if required) and analysis
Prepare staff meetings, information, agenda and minutes
Organise internal and external meetings of the Director, Head of Division and team members
Manage the agendas of the Director and Heads of Division so as to optimize time allocation, coordinate arrangements for appointments and resolve conflict demands
Maintain and process the statistical data and ensure that it is stored in timely correct and consistent manner
Provide administrative support for the organisation of activities and missions and, in this context, proactively identify and resolve upcoming problems
Prepare and maintain databases to follow -up on the progress on the annual Audit Plan, update milestones of ongoing audits, prepare reporting for the Audit Committee
Prepare and maintain databases for the Internal Audit statistics on the customers ’/auditees ’ satisfaction
Back-up for the other IA Assistant if required

Compétences requises du profil

Similar experience (at least 3 years) and ideally knowledge with Internal Audit tasks/processes...
Effective skills in organising, prioritising, scheduling, planning and coordinating work
Good oral and written communication skills
Flexibility, availability and discretion
Ability to work as well autonomously as in a team
Ability to work under pressure
Excellent level of oral and written English and good understanding of French
Immediate availability

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Administrative Assistant English/French for Internal Audit Secretariat

Adecco

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